老司机福利社

Payroll, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all university payrolls for faculty, staff and students.

Using workday

Workday is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access Workday you must have 老司机福利社 assigned credentials. If you need information or assistance working with Workday, please visit this site or contact the University's Helpdesk.

Payroll schedules

Pay will be distributed by Direct Deposit according to the following schedule:

• Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.  

• Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.

Supervisors of hourly employees

Please refer to the Management tools for instructions for managing hourly employee payroll.

Pay statements

Employees and students can access their pay statements by logging into , choose the pay app. 

Payroll tax withholding

Federal income tax is calculated based on IRS tax tables and selections made on Form W-4.  State and local income tax withholdings are generally calculated based upon a percentage and then adjusted by the number of exemptions indicated on the state’s withholding form (i.e. Indiana form WH-4.)   

• Federal tax withholdings calculations
• State tax withholdings calculations

To submit new or updated forms, please go to the pay app in Workday and select withholding elections. 

• How to update your Fed W4 and State tax elections

After submitting a new W-4 or WH-4, please check your next pay statement (pay stub) and review withholding taxes.  Changes often result in lower tax withholding and taxes unexpectedly owed at the end of the year. Employees can check their withholding amounts at any time in Workday.  They can also change their Federal and/or State withholding by adjusting their Federal and State forms in Workday.  

Other deductions

• Payroll deduction form (This form is typically used to stop/start rent deductions.)

• 老司机福利社 gift - Payroll deduction authorization

Direct deposit

Employees can change direct deposit information in Workday. You may update both your payroll account and the reimbursement account with the business office on the payment elections screen.

W-2

Employees and students can access their W-2’s by logging into Workday and accessing the Pay app.  Choose View < My Tax Documents

Employment or income verification

• Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.

• Use 老司机福利社 employer code: 25562

Payroll related handbook policies

• Timecards

• Annual Hours

• Working hours

• Workweek

• Overtime

• Shift differential

• Attendance and punctuality

• Break periods

• Inclement weather

• Employment outside of regular position

• Holidays

• Personal day

• Sick time

• Vacation time

• Definitions and explanation of terms used in vacation & Sick time schedules

• Summer hours